Read this tip to make your life smarter, better, faster and wiser. LifeTips is the place to go when you need to know about Electronic Discovery and other Legal Jobs topics.
Electronic documents have become increasingly popular with firms of all sizes and with the courts. This makes the saving of documents somewhat cumbersome, as staff must remember to print out the electronic documents for the file. When emails go back and forth, if the emails are not trimmed, this results in many extra sheets of paper in the file.
Document retrieval services allow documents to be cataloged by subject matter, whom the document is from, whom the document is to, and by keyword. The documents may also be linked together via an index, allowing for easier retrieval of documents needed for settlement negotiations or trial notebooks.
Document retrieval service software is also useful for working on pleadings—it has a check-in/check-out service, so that if more than one person is working on a document, people cannot edit the document while another person is editing it.